Where it shows up

Drafts sound plausible, but reviewers cannot tell what information they were based on or whether the source is current.

What to inspect

Look for source owner, last reviewed date, approved status, version, risk level, and whether the source can be shared with AI tools.

Three ways to respond
No technology

Create a source list before drafting: approved, needs review, missing, and do not use.

Microsoft 365 or Google Workspace

Keep source links in SharePoint, Google Drive, OneDrive, a project brief, or a content tracker with owner and status.

AI-assisted

Ask AI to draft from only the approved source list and require it to note where information is missing or uncertain.