Where it shows up
Review comments mix facts, preferences, risk concerns, workflow changes, and approval calls in one overloaded step.
Look for feedback type, owner, decision right, scope impact, timeline impact, and whether the comment is fact, workflow, preference, risk, or approval.
No technology
Label every review comment before responding to it.
Microsoft 365 or Google Workspace
Use Word comments, Google Docs comments, Lists, Sheets, or Excel with columns for feedback type, owner, decision, and status.
AI-assisted
Ask AI to group comments by feedback type and flag comments that change scope, but keep final decisions with the content owner.