Where it shows up

People have access to AI tools, but each person uses them differently and the team has no shared standard.

What to inspect

Look for allowed tasks, source boundaries, review owner, risk level, output format, and what the human still decides.

Three ways to respond
No technology

Choose one low-risk workflow and write the allowed AI tasks, not-allowed tasks, source rules, and review gate on one page.

Microsoft 365 or Google Workspace

Turn the brief into a shared Word or Google Doc template and link it from the team workspace.

AI-assisted

Ask AI to turn a rough workflow into a draft brief, then review every source, risk, and ownership statement before using it.