Where it shows up
Reports do not match, teams define fields differently, or platform data is hard to trust.
Look for field names, definitions, source system, owner, update timing, allowed values, and known limits.
No technology
Define five fields that show up in repeated reports or LMS decisions.
Microsoft 365 or Google Workspace
Use Excel, Sheets, Lists, or SharePoint to maintain field name, meaning, source, owner, and use notes.
AI-assisted
Ask AI to draft plain-language field definitions from existing report notes, then have the data owner validate them.