Where it shows up

The team has a growing library, but nobody can tell which assets are current, duplicated, stale, high-risk, or ownerless.

What to inspect

Look for content owner, task, audience, source of truth, review date, usage signal, and retirement trigger.

Three ways to respond
No technology

Add owner, task, last reviewed date, and next review trigger to one high-use content area.

Microsoft 365 or Google Workspace

Track maintenance in Microsoft Lists, Excel, SharePoint, Google Sheets, Airtable, or a project board.

AI-assisted

Ask AI to draft maintenance questions for each asset based on title, audience, task, and known source material.